Wedding venue security essentials

Posted in Wedding Planning on December 29, 2017

So you're getting married and there's a million things to think about and preparations to be made; the entire process can become overwhelming. Although it's entirely doable, given time and the right resources, some couples will hire a wedding planner to take care of the many details, so they can focus on the fun stuff. There are certain things that come to mind when marriage or planning a wedding is mentioned. The bride and groom have to pick out the perfect dress and tux, then there's the rings, location, food, invites, etc. Security is usually not one of them, but should be considered as there are so many unscrupulous people that will take advantage of any opportunity to enrich themselves at the expense of others. The movie "Wedding Crashers" is a good example. You may want to consider taking some precautions by including wedding venue security, in order to minimize the chances of any untoward occurrences ruining your perfect day.

In House Security

One of the first decisions to be made during wedding preparations is the venue. Wherever you choose to perform and celebrate your nuptials should be researched and investigated thoroughly. Most venues have some measure of security and procedures to handle emergency situations. You should speak with the appropriate staff or management to become acquainted with this information, so you can make additional arrangements if necessary.

Event Security

As with any event attended by a large group of people, security should be an integral part of the planning. You the host should make sure your guests are safe and that there are persons present to handle whatever situation may arise unexpectedly. Wedding venue security should include security personnel throughout the venue, as well as all entrances and exits. The strategic positioning of a CCTV camera in various locations is common in most facilities, to monitor all activity taking place, at all times. Of course if your venue is very large, with hundreds of people, you will have to adjust your security needs accordingly. You may even need a special area for your security team, with someone on the team observing your CCTV camera covering the entire area of the venue.

Home Alone

If you are planning a destination wedding or any other type of nuptials that will keep you away for any length of time, you and some of your wedding party will need to make arrangements to keep your home safe while away. You may need a housesitter if all your family and trusted friends will be at your wedding. If that's not an option, someone can check in frequently and keep up appearances of someone occupying the home to deter would be robbers.

Guest List

Your guest list is usually not thought of as a security risk, but could become troublesome when the number of guests is very large. Keeping track of everyone and their date may become a headache and worse, if you don't put some guidelines in place. You should have an official list with all attendees' names, including any last minute changes, beforehand, so there won't be any mixups at the event. To add another level of security, you can require all guests to present their invitation and/or identification upon entering.

Strange Faces

If your wedding is a small gathering, strangers shouldn't be an issue, but for sizable crowds, you more than likely will see some unfamiliar faces. If you've taken every precaution but still feel uneasy about a guest or two, don't hesitate to ask around to try and find out who these people are and who they came with. If everyone is as mystified as you, then you can either approach them to introduce yourself and ask a few questions, or if you're not comfortable for any reason, by all means get security involved.

Event Vendors

Your event vendors will need full access to your venue and some may have to come in and out frequently. Make sure your security has a system in place to check all members of the various groups as they move around and outside the event, and you should inform the vendors in advance of what will be required and the official procedure.

Top Secret

While planning your wedding, you may divulge a bit too much information to the various people you will have to interact with, or maybe in your excitement you may do so in other ways like posting information on social media. Your wedding is a joyous and happy occasion and shouldn't be kept a secret, but be sure to protect your private information and other details that could fall into the wrong hands, even the location of the venue. Protect yourself from people that may try to take advantage of any aspect of your nuptials, including identity thefts, home invasion, and thieves in all forms.

Staffing your Event

Hire professional staff for all areas of your event. Servers and bar staff should have the proper training or certification for handling food and preparing alcoholic beverages. If your reception is at a venue like a hotel, they will normally handle the catering. Otherwise, if you are hiring the staff to perform everything that needs to be done, that task will fall on you. Don't take any shortcuts here as you will be responsible for your guests and everything they consume at your function.

Required Permits

Permits may be necessary if you're putting everything together on your own. For example, if you plan on serving alcohol at your reception, you may need a special occasion permit, depending on the site you rent and their licensing status. This should be done ahead of time, at least a month, to ensure the paperwork is processed in time. Check requirements for the area where your venue is located.

Serving Alcohol

Serving alcohol can be especially dangerous and you could be held accountable if your guest causes an accident because they drank too much at your reception. For those couples that are organizing their wedding and renting a space with a permit to serve alcohol at their reception, safety measures should be put in place, such as making sure your bartender serves responsibly, and providing drivers for those that overindulged.

Insurance

Insurance is sometimes required at some venues to cover any losses due to property damage. Coverage is also available for cancellation of the venue booking and for other issues, such as lost or stolen items like gifts or money. It probably doesn't happen often, a missing ring or wedding dress, but just in case it does, you'll be covered.

In Case of Emergency

Emergencies are unpredictable and as such, should be prepared for as much as possible. Your venue may already have procedures in place for certain situations like evacuations and locking down the facility. You should also have contact information and directions for the closest hospital. You can coordinate with the management to ensure all emergency procedures are up to date and get any necessary information such as passwords for specific situations.

Getting in and out

If there is an emergency situation where everyone needs to evacuate, what is the plan to get out or to get people in. Get familiar with all entrances and exits. Review this information with your wedding planner, venue administrator, or speak with management if you're renting your own site. Every person involved in your event should be made aware of this information.

Damage Control

Family gatherings can sometimes turn into battlefields because of relatives that don't like each other or are quick to argue. Placing the opposing parties at opposite ends of the room is normally sufficient to take care of that problem, but security can be alerted as well, in the case of very combative individuals.

Keep Valuables Safe

Security is also recommended for your wedding gifts and your guests' purses, or whatever other valuables may be laying around while you and friends and family are dancing or otherwise occupied.